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ShowBiz 4 Deployment Process
Overview
This document outlines the actions required for a successful ShowBiz publish. Only the technical aspects of deployment are covered here, and not the development, testing or release-authorisation process that leads up to it. Note that the Database Update Deployment Procedure can be found at http://ssdtfssvr/ShowBiz-4-Database-Update-Deployment-Procedure.ashx . Step 1 must always be followed. Step 2 (Processes for ClickOnce Publish), and Step 3 (Processes for FTP Publish) [...]
[...] requirements against your PC/Server Minimum and recommended hardware and software for Users' PCs and the ShowBiz server Ensure the computer is on your normal Domain before running ShowBiz
If you're unsure how to do this, follow the instructions here . Check any existing ShowBiz Shortcuts (optional)
If you already have one or more shortcuts on the desktop or in the start menu, they may point to the wrong place, e.g. from a demo or old version of ShowBiz prior to automatic updates. To [...]
Overview This guide describes how to add a new ShowBiz user to the system. Initial Setup
1. Go to the Utilties tab in the toolbar at the top of the main ShowBiz screen and scroll down to System>Database Users. The ShowBiz Users window will appear as shown below:
2. Either click `Add` to add a new User or select a User in the list and press `Edit` (double clicking a User performs the same action). In either case you will be presented with the ShowBiz User [...]
ShowBiz points to your documents, so you can have your own header, footer and other custom settings. To set up the documents, do as follows: 1. Start ShowBiz and log in
2. Select the following menus at the top of ShowBiz: "Utilities > System > Document Locations" to open the following screen:
Labels against the yellow icons are the different types of documents that you can set ShowBiz to use, and the labels against the white icons are the locations of those documents.
[...]
Overview
Use this guide to make ShowBiz ready to send individual or bulk emails. Finding out your email settings
The best place to find your email settings is to check the Email program you use. The exact steps will vary from program to program, so following is a rough guide using recent versions of Microsoft Outlook: 1. Open Microsoft Outlook.
2. Click on the Round "Office" Button near the top left, or the "File" menu.
3. Click on the "Accounts" or "Account and Social Network Settings" button.
4. If available, click on the "Account Settings" option that appeared [...]
[...] This document explains the transactions that are created in the Sage Import file from the various Showbiz transaction types. The following table explains the transactions created in Showbiz and their counterparts created in the Sage Import file: @@@@
Showbiz Transaction
Export File countrtpart(s)
Notes
Invoice (INV)
Sales Invoice (SI)
Receipt (REC)
Sales Actual (SA)
Credit Note (CRN)
Sales Credit (SC)
Refund (REF)
Sales Invoice [...]
Overview Until now the only user security in ShowBiz was the ability to set a password against certain actions such as deleting transactions or schedule items. These passwords have now been removed and a full security module has been implemented in their place. The module allows you to set permissions for each user in ShowBiz per module or make them an Administrator giving them full access to the whole program. Initial Setup
By default all Users will be set to be an Administrator. This is to mimic the way ShowBiz [...]
[...] right hand panel.
4. Select "Edit Command" from the menu.
5. Alter the query to remove the links to "ShowBiz.dbo.", and change to just "dbo."
6. Test the report
7. Save the report
8. Upload the report to the live server
9. Test the report on the live server
10. Send the report back to the ShowBiz [...]
[...] only, not Database Server Office 2007
Office 2010
Office 2013
Office 2016
Note: As of March 2014, ShowBiz supports Office 365's Outlook is supported for sending emails Other Software: for Database Server Microsoft SQL Server 2014 (Any Edition)
Microsoft SQL Server 2012 (Any Edition)
Microsoft SQL Server 2008 (Any Edition)
Microsoft SQL Server 2005 (Any Edition) Other Software: for users Microsoft Office Hardware: for Users RAM: 4GB (6BG-8GB Recommended)
Free Hard Disk Space: 500MB (More recommended for any PC to run healthily)
Processor: 2GhZ (More recommended [...]
[...] pay by direct debit or standing order. Where the payments are by direct debit, the BACs facility in Showbiz allows all membership records that are flagged as ‘paid by BACs’ to have certain data entered into a special file exported by Showbiz for use by the client’s banking software. There are various banking software systems in use as the shows use different banks, so the file created by Showbiz may have various formats. Within Showbiz is a facility to set up the format of the exported [...]
ShowBiz allows you to specify promotional codes for TICKETS sales. In order to use promotional codes, you need to do the following: 1.) From the ShowBiz main screen, go to the web modules manager by clicking the "Web Mods" button.
2.) On the left of the screen should be a list of various categories, one of which should be "Promotional Codes".
3.) If You cannot see Promotional Codes it is probably because it hasn't been activated for your Show. Please contact ShowBiz support to get this activated.
4.) Click [...]
[...] document has already been created for a previous show and can be found in the root folder of the showbiz aplication for exapmple: C:\Working Folder\ShowBiz\ShowBiz 3 v2\showbizfiles\Merge Docs\MergeDoc1.dot
4) Click on the folder / file (if this path has not been set up, you will have to navigate to the correct path. 5) Double click on the folder and navigate to the correct [...]
Overview
This process explains how to create a new Show in ShowBiz by copying an existing Show.
Process
1. Please download and fill in the 'New Show Questionnaire', which can be downloaded by clicking here .
2. Check that all show specific settings in the existing show are in a fit state to be copied (i.e. contact types and contact type groups are relevant). You'll still be able to make changes once you've copied the show, but it means both shows will have a better quality of data if you do this first.
3. Ensure that a Backup of the database is taken [...]
Welcome to ' '! ShowBiz Web Site Start using this Wiki in one of [...]
[...] explains how to add a field to an entry form. Adding a Field 1. Select the 'Utilities' tab in the ShowBiz main screen toolbar and scroll down to Entries> Entry forms setup. The following window will be presented:
2. Select the form you want to add a field to from the table and press the Edit button. You will be presented with a new screen. 3. Select the Form Fields tab in the header to display the page with the form details.
[...]
[...] Overview A Packing List typically needs to draw on items purchased across the various "modules" of ShowBiz, e.g. Memberships, Stands, Entries, Stabling etc. This information is available in one place using the main "Contacts Manager" screen. Steps 1. Go into the Contact Manager (not the Membership, Stands or Entries Manager), and use whichever filters you need to find the contacts to send a packing list to. The first three tabs (i.e. running across the top of the Contact Manager) are likely the most useful for this report.
2. Go to the Sales tab (fourth along the [...]
[...] Guide to setting up the cheque
1. Set the starting cheque number 2. Review the cheques to be created (Showbiz should amalgamate the prizes and other payments per exhibitor) 3. Generate a report for reference 4. Determine cheque template for use 5. Create the cheques 6. Update the exhibitor accounts with the relevant transactions Guide to Process
1. In the main ShowBiz application select the 'Tasks' tab from the toolbar at the top of the screen and scroll down to 'Prizes & Forwards Cheque Run'. A window will appear titled Class Prize/Forward [...]
[...] the current show. You could then use this information to run a mail merge. Finding the exhibitors
ShowBiz’s facility to add or remove contact types for a contact in any show regardless on the currently selected show allows you to mark a contact with various attributes collated from various shows and use them to find contacts. Here’s an example to give you the idea:
To mark Cattle exhibitors who exhibited in 2008 and 2009 shows so we can find them in 2010 show. 1) Add the contact types we need in the 2010 show
Ensure the current show selected is the 2010 Go to [...]
Overview
Showbiz allows you to move someone who has entered a class to a different class. Process 1.) On the main showbiz [...]
Overview This guide explains how create and send a text message from ShowBiz. It assumes you already have the Text Messaging system enabled and configured or you are using the system in simulation mode This example takes you through sending a text message from the Contacts Manager screen but will work from any Manager screen in ShowBiz. [...]
[...] how to get the contact ID as a reference in the accounts document
Guide to process
1. In the main ShowBiz application select either the Contacts or Entries icon from the header, which will display the Contacts or Entries Manager screen. 2. Do a search for a contact that has an account document requiring printing by entering some details (i.e. last name) in the boxes provided and clicking Search. This will return your results in the table at the bottom half of the page. 3. Double click the contact. You will be presented with their Contact [...]
[...] Prize Department Code – can be used to categorize prizes
NOMINAL LEDGER CODES (NOMINAL CODES IN SHOWBIZ
Miss Postings – Transactions that do not have a nominal code will be posted to this account
Overpayments – Refunds and repayments made to clients / customers Export Default – Prizes – Nominal Leger Account for Showbiz [...]
Overview This guide describes how to assign prize winners to classes in ShowBiz (record results). Find The Class and Assign Absentees (Mark Number Forward)
1. In the main ShowBiz [...]
[...] maintain the catalogue number across the classes please select the 'The above selected is the NEW Entrant. ShowBiz will link to the above selected Entrant rather than creating a new one.'
In order to have different catalogue numbers in different classes, please select the 'The above selected entrant's details will be COPIED to create an Entrant. ShowBiz [...]
Overview As of writing this article, ShowBiz does not inherently support Sponsorship invoicing. This however, can be gotten around as described in this article. One-off Set-up Utilities (menu)
Stock (menu)
Stock Items (menu)
Change the drop-down list to "General"
Add (button) to add a new Item
Specify the Stock Item Description (e.g. "Sponsorship of Equestrian Classes")
Specify the Nominal Code and VAT code
Set the Price to £0.00 (unless you'd prefer a different default price)
Save (button) Steps to create a Sponsorship Invoice Transaction Find the Contact and open [...]
[...] Stabling and secondly add stabling days to the online extras. 1. In the toolbar at the top of the main ShowBiz screen go to Utilities and scroll down to Entries>Entry Set Up. You will be presented with the Entry Utilities screen. Here, in Stable Types press the Add button. 2. A new window will appear titled Stable Types. Input the name of the stable type in the box at the top of the page, update the number of nights and tick the required classes in the drop down box. You can also add any sub types by clicking the Add button at the bottom and inputting [...]
1. In the top toolbar of the main ShowBiz application select Utilities and drop down to Entries > Entry Setup. You will be presented with the Entry Utilities screen. Select the Forwards Tab and then click Add to add an entry. 2. A new small window titled 'Forward Type' will displayed. Type in the description, nominal code and the Default Value and save.
3. Back in the main ShowBiz [...]
To create a template: 1. Open the screen that you will be merging from. Choose which screen based on the information you'd like to appear in the final documents (i.e. Contacts, Entries, Classes, Stands)
2. Find some sample records, preferably similar to your final output as you'll be able to use these [...]
Publishing Results To publish to your Results Web pages from ShowBiz:-
1.) In ShowBiz, [...]
This article describes how to set the different web modules online status
In ShowBiz Go to web modules (icon on toolbar) Select [...]