Forwards and other class payments

Modified on 11/12/2014 12:06 PM by Suzanne Coy Categorized as Annual Routines, Entries and Entrants
==Overview==

For many classes additional payments are made to exhibitors (aside from prize money) often known as forwards. These can cover various things but most common are premiums, stable refunds, milk payments and appearance money.

This guide describes how to add these payments to exhibitors so they will be paid out in the prize cheque run.

The other class payments facility within ShowBiz is geared towards adding payments per class per entrant. As such if the payment you want to add is only to be paid to each entrant once regardless of the number of classes entered (like a stabling refund), we recommend making a list of entrants who require this. You then add one payment as described below into the first class the entrant appears in.

If you would like any help with this or anything in this document please feel free to contact us at {s:Support Email Address}.

==How to add other class payments==

===1. Checking forward types and monetary values===

* Go to Utilities->Entries->Entry Setup
* Click to change to the Forwards tab
* Check through the existing forward types ensuring you have all the types you need and that their nominal code and default values are correct.
* The screen and some examples are shown below:

[imageauto||{UP}/EntrySetup-Forwards.png]
===2. Finding the class to assign other payments to===

# Go to Tasks->Entries->Record Prizes &amp; Forwards
# If you know the class number enter it into the `No.` box or tick `No Class No.` (A on the below diagram). If the class does not have a class number. You can also leave the `No.` box blank and the `No Class No.` box unticked to scroll through a list of all classes
# Press the `Find` button, this will fill the drop down box with classes filtered by the criteria you entered in point 2 e.g. if you entered a 1 in the `No.` box all classes numbered 1 will be returned
# The first class found matching your critera is selected in the drop down box. If this is not the one you require click to drop down the box and select the class you require (B on the diagram).
# Click the `Other Class Payments` tab
# The entrants in the class are shown (C on the diagram). When payments are added these will be shown next to each applicable entrant. If more than one payment is added to an entrant, the entrant will be shown multiple times, once for each payment added

[imageauto||{UP}/AssignPrizesOtherClassPayments.png]

===3 Adding the payments===

There are two ways to this you can either add a payment to a single entrant or add payments to all present or all absent entrants

====3a Adding a payment to a single entrant====

# Click to select the entrant you want to add the payment to
# Press the `Add` button and the `Other Payments` screen will appear
# Click the drop down box and choose the correct payment type
# Check the monetary value, this will initially be set to the default value you setup or checked in step 1 but can be changed to any amount required
# Ensure the `Add to current selection only` is selected
# Press `Ok`

====3b Adding a payments to all present or absent====

# Firstly ensure all entrants who were not forward for the class are marked as absent on the `Absentees` tab
# Press the `Multi Add` button and the `Other Payments` screen will appear
# Click the drop down box and choose the correct payment type
# Check the monetary value, this will initially be set to the default value you setup or checked in step 1 but can be changed to any amount required
# Select either `Add to ALL present` or `Add to ALL absent` as required
# Press `Ok`
Meta Keywords: appearance money, milk payments, premiums, stable refunds
Meta Description:
Change Comment:
Showbiz Help

Navigation¶

Forwards and other class payments
