Cheque Run Process

Modified on 11/12/2014 11:55 AM by Suzanne Coy Categorized as Accounts and Orders

==Overview==

''This guide explains the process for carrying out a cheque run. Before running this it is a good idea to backup the database, ensure the client show has a copy of the report for reference and perform a test run on a blank piece of paper. 

Cheques tend to be of two main types: Cheque only and Cheque plus remittance. You can choose to take into account any under or overpayments made by the exhibitor contact and take these into account when generating the cheques.''

===Guide to setting up the cheque===

1.	Set the starting cheque number

2.	Review the cheques to be created (Showbiz should amalgamate the prizes and other payments per exhibitor)

3.	Generate a report for reference

4.	Determine cheque template for use

5.	Create the cheques

6.	Update the exhibitor accounts with the relevant transactions

===Guide to Process===

1. In the main ShowBiz application select the 'Tasks' tab from the toolbar at the top of the screen and scroll down to 'Prizes &amp; Forwards Cheque Run'. A window will appear titled Class Prize/Forward Payments.

2. Select the template required in the dropdown bar in section 1. (You will have to create the template initially and set the relevant path from Utilities > System > Document Location menu.)

 (More information on creating Templates to follow)

3. In section 2. type in your Start Cheque number and the number of items to fit on one page in the boxes provided, then select the relevant options and press the 'Process Cheques' button. 

4. Select the 'Cheque List' tab in section 3. to view and print out your cheques.


''' NOTE:''' Lines highlighted in yellow indicates that no cheque name was captured for that contact. You can correct this by capturing the cheque name in the 
         Contacts > cheque name field. Your cheque numbers will not order by cheque number until this has been corrected. 


5. Once you have printed your cheques go to section 4 and click 'Post Transactions'. 

[imageleft||{UP(Cheque-Run-Process)}Class prize_Forward payments.jpg]
























































6. In the main ShowBiz screen toolbar select 'Accounts' and scroll down to 'Export Accounts Transactions' to export your accounts to Sage. (See Exporting-Accounts-to-Sage.ashx)

Meta Keywords: cheque, cheque run, class prize
Meta Description:
Change Comment:

Showbiz Help

Navigation¶

Cheque Run Process